Job Description

Customs Clearance Officer: The Customs Clearance Officer is responsible for overseeing the coordination of shipments and customs clearance processes for commodities procured by U.S Government (USG) with a focus on HIV and malaria commodities. OVERALL RESPONSIBILITIES The Officer is responsible for obtaining pre-import permits and import releases, preparing necessary documentation, and securing required approvals such as clearing agent delegation letters, duty-free exemptions, and other consignment-related documents. Additionally, the role involves maintaining and updating shipment trackers, providing real-time shipment status updates, and ensuring compliance with import regulations. Through close coordination with key stakeholders, the Officer plays a critical role in facilitating the seamless and efficient clearance of essential health commodities. SPECIFIC RESPONSIBILITIES Strategic Leadership Support & Coordination (30%) Support the development of inbound logistics strategies and action plans, mainly on shipment tracking and customs clearance. Provide technical guidance and strategic recommendations to enhance customs clearance, efficiency and regulatory compliance. Collaborate with in-country freight forwarding agents and regulatory authorities to enhance efficiency and compliance. Work closely with warehouse and distribution teams to ensure timely delivery, reconciling received quantities with purchase orders and invoices. Strengthen coordination with key partners to streamline the clearance of health commodities. Contribute to the development and execution of standard operating procedures (SOPs). Assist in implementing key performance indicators (KPIs) for effective monitoring and evaluation of customs clearance performance. Actively participate in logistics review meetings, cluster meetings, and relevant technical working group (TWG) meetings at different levels. Advocate for the adoption of best practices in supply chain management especially with customs clearance, ensuring alignment with global standards and donor expectations. Represent the organization in high-level policy discussions, technical working groups, and international forums related to customs clearance issues.

Key Responsibilities

Skills & Experience